Please complete the form below and attach all necessary completed documents, then finalize your booth reservation with payment. The online form will not process until all fields, attachments and payment are complete. An email confirmation will be sent once successful. *THIS FORM MAY BE PRINTED OFF AND MAILED WITH REQUIRED DOCUMENTS AND PAYMENT, IF PREFERRED. A printable pdf version is available on the vendor page.
Please make checks payable to: "McLeod County Agricultural Association" and mail this form, insurance, ST-19 form and payment to the address listed at the bottom of this form.
* NOW A 4-DAY FAIR and FREE ADMISSION IN 2022!
- Contracts are received until all spaces are filled. All applications received on or before June 1st with payment and fully completed required documents will receive a booth rental discounted price of $175.00/booth.
- Contracts received June 1st or after require a payment of $200.00/booth.
- Booth location preferences may be noted on your application. Booths will be assigned where they best fit in the layout and flow of the building. We will try to accommodate your preferences as best as we are able. *As requested through feedback on the vendor survey, we are adding new exhibits into the Commercial Building to change things up. The layout of the building has changed significantly and the number of available booths has decreased. We will get you as close as possible to your desired location.
- A confirmation via mail or email will be sent after all completed documents and payment are approved.
- EARLY AUGUST: watch your email for a list of reminders and updates for the upcoming fair (sent to the email contact listed on this contract).
- VENDOR CHECK-IN/ BOOTH SETUP: The commercial building will be open on Wednesday, August 17th for booth setup from NOON to 8:00PM. Stop in the fair office for booth location and vendor packet prior to setup. Building will be closed and locked at 9:00PM.
- FAIR OPENS 9:00AM THURSDAY: All booths must be checked in, set up and ready for the public no later than 9:00AM, the official start of the fair.
- FAIR OFFICIALLY ENDS 8:30PM SUNDAY: All booths must stay assembled until 8:00PM Sunday, as agreed upon in this contract.
: Thursday, August 18th - Sunday, August 21, 2022 *Our 150th Anniversary!*FAIR LOCATION:
McLEOD COUNTY FAIRGROUNDS - 840 CENTURY AVE SW, HUTCHINSON, MN 55350BUILDING HOURS
: The Commercial Building is open to the public during the following times:
THURSDAY - SATURDAY: 9:00AM - 9:00PM, SUNDAY: 9:00AM - 8:30PM
*The Southwest doors of the building will be opened up 1/2 hour early each morning for people with booths to tidy up and re-supply as needed. Please share this information with all that may be your first shift in your booth.
BOOTH INFORMATIONINCLUDED IN YOUR BOOTH RENTAL:
One (1) booth space measuring eight (8) feet deep by ten (10) feet wide for a rental fee of $200/booth ($175/booth prior to June 1st)ELECTRIC:
Booth space includes one (1) 15-amp electrical outlet for your use.PASSES:
Two (2) Complimentary Exhibitor Pass Wristbands OR
8 individual day passes are included with each booth rental. These passes will be included in the vendor packet you pick up in the fair office at check in.
ADDITIONAL ITEMS AVAILABLE FOR A FEE:
ADDITIONAL BOOTH(S): If you would like to add an additional booth space after you have sent in your application, please call or email the fair office to check availability. The fee for each additional booth space is $200/booth after June 1st.
TABLE & CHAIRS RENTAL: Rental of one (1) table and up to four (4) chairs is available for $15.00/set. 2 chairs will be placed in your space unless you indicate needing more. The table and chairs will be set in your booth space prior to your arrival. There are a limited number of tables and chairs available and they must be ordered and paid for in advance before Monday of fair week. You are welcome to bring in your own tables and/or chairs.
ADDITIONAL ELECTRIC: If your booth requires more electricity, arrangements must be made and paid for in advance before Monday of fair week. The fee for each additional 15-amp outlet is $10.00 each.
ADDITIONAL PASSES: Additional passes are available at a special rate for exhibitors and their booth staff/volunteers only. These vendor gate passes can be purchased at the time of application and will also be available for purchase in the Fair Office before the fair begins. All sales after 9:00AM Thursday will be at full price. If purchased at the time of booth reservation, passes will be included in your vendor packet at check in. If you would like to arrange to pick up passes sooner, please contact the Fair Office for arrangements.
NOTES, REQUIREMENTS & GUIDELINESHEALTH & SAFETY:
As COVID guidelines continue to adjust, please adhere to any policies that may be in place at the time of the event. If not feeling well or have been in recent contact with a positive COVID case, please follow CDC and MN Department of Health guidelines.BUILDING LAYOUT:
A map will be posted at the main entrances to the building to help visitors easily locate your booth space. Building layout may change as needed throughout the summer to follow any current safety standards that may be in place. Booth number and locations may vary accordingly.BOOTH STAFFING:It is NOT required that your booth be staffed
, however, your property is your own liability and the McLeod County Ag. Assn. is not responsible for any damage or loss that may occur. You are responsible for notifying all people involved with your booth space of the rules and regulations in this agreement, including building hours. CONDUCT:
Please maintain a family-friendly atmosphere suitable for all ages. Lessee further agrees to maintain their premises in a clean and orderly condition at all times, and to leave the space in a clean and orderly condition after booth dismantling. No posters, ads or campaign materials of any kind may be posted outside of your rented space. USE CAUTION:
A rubber sport court flooring is in the building and we would like to be overly cautious in protecting the investment as best as possible:
-Absolutely NO DRIVING VEHICLES INTO THE BUILDING. Contact the fair office if you need assistance with moving in larger items.
-Avoid contact with any chemicals on the floor (cleaning products, oils, paints, etc.). We would prefer that there are no stickers, gum or candy giveaways. If you choose to do so, keep in mind that it is difficult to remove them from the floor after the fair.
-Take caution with tables and chairs. Please avoid sliding or dragging them across the floor. Get assistance from another person to lift and move tables as needed.
-Heavyweight materials WILL LEAVE IMPRESSIONS. Please contact the fair office for tips on how to prepare the space BEFORE placing heavy equipment or items. SAMPLES:
If distributing food samples, it is your responsibility to comply with the MN Department of Health's safety guidelines and requirements.
PUBLIC WI-FI AVAILABLE: Free public Wi-Fi is available on the fairgrounds. This can be used for credit card transactions if needed, however, there will be an option to access a secured network connection for a small fee through their website, if desired. More information will be handed out at vendor check-in.
ST-19 FORM: The Department of Revenue Certificate of Compliance (ST-19) form NEEDS to be filled out completely, including a full list of what items you will be representing. Only those items listed may be sold or promoted. The MN Department of Revenue requires all county fairs to collect completed ST-19 forms from vendors designating a valid MN Sales Tax Number, unless otherwise exempt and noted accordingly. Booth reservation will not be fully secured without a completed ST-19 form on file.
PROOF OF INSURANCE: A Certificate of Liability Insurance is necessary from all vendors for booth rental and must list the McLeod County Agricultural Association as Additional Insured and have valid dates of coverage during the fair. Booth reservation will not be fully secured without it.
Company Contact Information
*Pending availability of open booths
Preferences are not guaranteed.
Booths will be reserved on a first-come basis. The McLeod County Agricultural Association reserves the right of refusal for any application. Duplicates of home-based businesses and direct sales consultants will be notified and refunded.
Please describe/list ALL products displayed/sold: